Policies

Scope

Iowa State University Digital Press's conference publishing and hosting services are available to Iowa State University faculty, staff, campus units, student organizations, and scholarly and professional organizations. The disciplinary focus of the conference must be reflected in Iowa State University's curricular and research offerings.

Student organizations interested in utlizing the Digital Press's conference publishing services must identify a faculty adviser and be either sponsored by a campus unit or recognized by the Student Activities Center.

Scholarly and professional organizations who wish to utilize the Digital Press's conference publishing or hosting services must identify a faculty or staff member who can sponsor the conference publication and serve as a liaison between the press and the organization during conference set up and launch. Iowa State University Conference Planning and Management can sponsor conference publication if no other Iowa State units are involved in conference organization. The disciplinary scope of the organization must be reflected in Iowa State's research or curricular offerings.

Tools, Services, and Responsibilities

The Iowa State University Digital Press provides conference publishing and hosting services on Bepress's Digital Commons platform. Tools and services provided by the Iowa State University Digital Press and/or Bepress:

  • A custom-designed site
    • The Iowa State University Digital Press wordmark must appear in the site's sidebar, and the Digital Commons logo will appear in the site footer
  • Software to manage submission, editorial, and peer-review workflows
  • Training and technical support for utilizing the Digital Commons platform
  • Detailed readership statistics
  • ISSN and DOI registration
  • Digital Preservation through Portico and/or CLOCKSS

Conference organizer(s) are responsible for:

  • Establishing editorial, authorship, and copyright policies, in accordance with Iowa State University Digital Press policies
  • Establishing review policies and procedures
  • Copyediting, proofreading, typesetting, and layout

Copyright and Open Access

The Iowa State University Digital Press strives to increase access to the scholarly record through the publication of Open Access conference proceedings.

Conference materials published through the Iowa State University Digital Press must be fully Open Access. Authors will retain copyright in their materials and assign the Iowa State University Digital Press non-exclusive rights to reproduce, make derivatives of, distribute, and display the materials in order to disseminate, manage, and preserve the materials.

The Iowa State University Digital Press encourages the use of Creative Commons licenses. The Digital Press recommends either the Creative Commons Attribution License (CC-BY) or Creative Commons Attribution Non-Commercial License (CC-BY-NC) to maximize the distribution and reuse of articles.

Costs and Fees

There are currently no costs and fees for using Iowa State University Digital Press's conference publishing or hosting services. Conferences published through the Iowa State University Digital Press should not charge authors any publication fees.

Back Issues

In addition to publishing and/or hosting current and new issues of journals, the Iowa State University Digital Press can digitize and host back previous conference proceedings. A timeframe for the digtiization and upload of past proceedings will need to be negotiated and will be dependent on the availability of resources. If there is a significant amount to add, funding may be requested to support the hiring of student assistants who can assist with the processing and upload of back issues.

Diversity and Inclusion

The Iowa State University Digital Press is committed to increasing the diversity of voices that are represented in the scholarly record. We welcome conferences that include the perspectives of students, emerging scholars, speakers from underrepresented groups, in languages other than English, and voices from outside academia. We strongly encourage conference organizes to build program and review committees that are inclusive of a diversity of identities, geographies, perspectives, and lived experiences appropriate to the scope of the conference.